The Pekingese Club of America Standing Rules

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The Pekingese Club of America Standing Rules

Most recently revised and approved September 20, 2023
The Pekingese Club of America Standing Rules
Most recently amended and approved September 20, 2023
I. 07/08/08, amended to 07/14/13. STANDING RULES. Board and Club policies are adopted by the Board of
Directors or Membership and shall not conflict with the Club’s adopted Constitution, Bylaws or Articles of
Incorporation. If any Club Policy conflicts with the Club’s adopted Constitution, By-laws or Articles of
Incorporation, the Bylaws/Constitution and/or Articles of Incorporation shall rule.
II. BOARD OF DIRECTORS.
COMMITTEES 07/08/08 amended to 07/14/13, 10/20/15, 11/17/15, 09/28/16, 10/26/16, 05/31/17 and
further amended to 02/14/20. The following is a list of the current Standing Committees:
1) Accounting Review - Responsible for having an internal audit of the Treasurer’s books performed. This
committee reports to the board and members.
2) Auction/Raffle – Generates general fund monies to help support the National Specialty.
3) Awards, Honors and Trophies - Coordinates fundraising and trophy selection/purchase for the national
Specialty. Is responsible for having the trophies present at each National specialty. Keeps accurate
records of Challenge trophy wins, coordinates the storage of challenge trophies and ensures they are at
the correct shows when necessary. Shares the Challenge Trophy information and wins with the Historian.
Also coordinates any annual PCA member awards. Determining the recipient of the annual Good
Sportsmanship award/medallion, which recognizes a member who has raised the standard of exceptional
sportsmanship in PCA and the sport, is also a function of this committee. This committee ballots the
membership for nominees, the Board votes to select the recipient annually, and the name of the recipient
is shared with the AKC.
4) Breed and Club Historian - Keeps accurate records of PCA show wins, challenge trophy records,
newsletters, board minutes, membership meeting minutes, and PCA elections. Collects and reports
historical data, statistics (i.e. records of National entries since 1911, record holders in both sexes, annual
Top Twenty); educates on Breed and Club history.
5) Breed Standard - When the membership indicates there are issues with the current breed standard, this
committee will address those issues and if needed, draft a standard change for member and AKC
approval.
6) Breeder Referral Network (National) - Updates the Breeder Referral list (which is a network of regional
representatives who are willing to help the public find a puppy, etc.) as needed. The Chair of this
committee is listed with AKC.
7) By-Laws - At the board’s direction, form a committee to review current bylaws and revise as needed
subject to Board, member and AKC approval. The Board appoints the chair and the members of this
committee.
8) Canine Legislation - Provides legislation updates via the PCA website, the Lion Dog News and the breed
related internet groups.
9) DNA Banking of Genetic Material -Committee is investigating the possibility of having Pekingese DNA
samples banked for health research.
10) Education (Breeders) – Provides educational materials for breeders. Organizes and provides educational
programs for breeders
11) Education (Judges) - Provides educational materials for judges. Coordinates any requested judges
education seminars with appropriate handout materials. Coordinates a national group of presenters and
mentors.
12) Health and Rescue - The Pekingese Charitable Foundation, Inc. oversees these efforts. The Health
committee promotes and solicits funds for continuing education and research. Rescue is a nationwide
network which coordinates volunteers that pull Pekingese from shelters, transport and foster until they
are adopted Website url is: www.pcfinc.org
13) Hospitality - Coordinates hospitality for judges, guests, members and exhibitors at all PCA functions.
14) Meet The Breeds – Coordinates and oversees the set-up, design and staffing of the Pekingese Meet the
Breeds booth.
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15) Membership – (NOTE: detailed committee duties are found at V. CLUB MEMBERSHIP, GENERAL
MEMBERSHIP MEETINGS AND MISCELLANEOUS in these Standing Rules). Responsible for background
check on applicants received from the Treasurer prior to voting. Report the information at the meeting
prior to vote. Once the member is accepted, determine which regional club(s), members and breeders
are in the new member’s locale. Send an individually written welcome packet to each new member, as
described in our Standing Rules Membership section; alert via email, the sponsors of the new member
that a packet is being sent to the person they sponsored (attach new member’s letter); request they
follow up with the new member for a year and ask for a quarterly report from them for the LDN.
16) National Rotating Specialty - Annually sends to each Regional Club Secretary a copy of the Guidelines for
hosting the PCA National along with an invitation to submit a bid to host a PCA National Rotating specialty
series, a form to submit to PCA verifying receipt of the invitation and instructions detailing where to send
a bid.
17) Nominating (for PCA Board) – Committee and duties are fully described in Article VI of the bylaws.
18) Publications – Coordinates and oversees the publication of the Lion Dog News, show catalog advertising,
AKC Gazette submissions, PCA historical books and PCA yearbook.
19) Publicity, Public Education and Public Relations –Coordinates general education for the public and
publicity for PCA functions. Creates educational materials suitable for the companion owner. At the
board’s request, revises as needed the Pekingese insert that accompanies AKC registration papers and
presents these revisions to the Board for approval.
20) Regional Club Liaison – Acts as a liaison between PCA and the regional Pekingese clubs. Keeps PCA up
to date on regional specialty dates, officer changes, etc.
21) Register of Merit/CGC/Performance – Keeps records, accepts applications, and prepares certificates for
ROM breeders/sires/dams. Performs similar duties for Canine Good Citizen and Performance participants.
Shares this information with the club historian.
22) Show Committee – Show Committee includes Show, Publicity, Hospitality, Trophies, and Catalog
Advertising chairs. The Show Chair shall work directly with the show superintendent and show site.
Contracts are not to be signed without majority Board approval. Show contracts require both the Show
Chair’s signature and PCA President’s signature to be valid.
23) Standing Rules – At the board’s direction, review current Club Standing Rules and revise as needed.
24) Sunshine - when members learn of illness, surgery, graduations or a new milestone in a member's life,
etc., they should contact the chair of this committee. The chair will then send a card appropriate for the
situation to express the club’s concern, sorrow or happiness, depending on the event.
25) Tellers Committee – Duties described in bylaw Article III, B, 2.
26) 04/27/22 Twenty-Five Year Members – Research available records prior to 2014, and keep accurate
records thereafter to determine when each current Club member joined the Club. Members will receive
recognition at our annual Club banquet the year they reach the twenty-five-year milestone.
27) Ways & Means – Generates, coordinates, and oversees fundraising activities.
28) Website – Coordinates and oversees the accuracy of information and timeliness of updates to the Club
websites. Coordinates with the webmaster.
• 02/13/98. With the exception of the Tellers Committee, there must be a member of the Board on any
Committee chaired by a person from the general membership.
• 05/31/17. The chairman and members of the nominating (for director positions) committee shall remain
the same for no longer than two consecutive years.
III. CLUB SPECIALTY SHOWS.
A. Application to Host a National Specialty
Added 05/31/17, amended to 08/25/23.
1. The chairperson of the PCA National Rotating Specialty Committee will, in early September two years
prior to the event, send an invitation to submit a bid to host a National Specialty and a copy of the
Guidelines for hosting the PCA National to each Regional Club Secretary. The Regional Club
Secretaries must reply to the PCA National Rotating Chairperson’s email invitation notifying him or
her of receipt within ten days of receipt of the invitation and Guidelines.
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2. Written applications from each of the potential hosting clubs are to be mailed to the PCA Show
Committee Chairperson no later than 90 days following receipt of this invitation and at least 24
months in advance of the prospective show. More detailed information may be found in the document
“National Specialty Series Guidelines “on the Club website under the tab “Events/Results”.
B. Judges Selection Procedure.
07/22/15 amended to 12/17/15. - FOR ALL PCA SPECIALTY SHOWS: This is the procedure for Judges’
selection for the Club's Specialty shows:
1. 02/23/16 amended to 07/13/16. NOTE: Judges Eligibility Requirements: Potential regular class judges
for any Specialty show during a PCA National Specialty series may not be considered if they have
judged regular classes at a specialty show during a PCA National Specialty series for 3 years prior to
the year of the show being balloted. Potential sweepstakes class judges for any Specialty show during
a PCA National Specialty series may not be considered if they have judged sweepstakes classes at a
specialty show during a PCA National Specialty series for 2 years prior to the year of the show being
balloted. Regular class judges must agree to the fee set by the PCA Board.
2. A list shall be posted on the PCA website of all North American Pekingese judges, noting that members
may also nominate a foreign judge that is not listed and/or an established breeder/handler who has
demonstrated an extraordinary level of knowledge of the breed.
3. 07/13/16 amended to 07/25/18 - On December 1 of each year, the Treasurer will send an email to
the membership asking the members to reply to the email by December 31 with the name of their
one nominee to judge regular classes and their one nominee to judge sweepstakes for the National
Specialty in the year to be voted upon by the membership.
4. 02/23/16 amended to 07/25/18 - On or as shortly after December 31st as possible each year, the
Treasurer will tabulate the nominations that were returned in response to the December 1 email from
the Treasurer. The Treasurer will then report the complete results to the Corresponding Secretary,
who will then inform the Board, and where feasible the appropriate Show Chairperson, of the
nomination results.
5. 04/27/22 As soon as possible after the date and location of the National specialty for which the
membership will vote to select judges have been determined, the Show Chair will contact the top
three (3) Regular Class and top two (2) Sweepstakes nominees in order, provided that each of these
nominees received nominations from at least five (5) Club members, beginning with the nominee in
each category who received the most nominations, to ask if they are able to judge on the date of the
show and in the case of Regular Class nominees, for the fee the Board has agreed to pay the regular
class judge for the year in question. The Show Chair will keep contacting the top nominees in order
until there are three (3) names for Regular Class and two (2) names for Sweepstakes Classes to put
on a ballot. If there is a tie anywhere within the top three (3) nominees for Regular Class or within
the top two (2)) nominees for Sweepstakes Classes, all nominees involved in the tie will be contacted
and all who indicate their availability and willingness to judge on the date of the show will be included
on the ballot. This may mean that a ballot for Regular Classes and/or Sweepstakes classes may have
more than three (3) for Regular Class or more than two (2) for Sweepstakes nominees on it.
6. 02/23/16. The Show Chair, or Club Corresponding Secretary if a Show Chair has not yet been
selected, will ask each nominee who has accepted a place on the ballot to provide a short biography
containing no more than 200 words of his/her accomplishments in the world of “dogs”. Those
biographies shall be submitted to the Corresponding Secretary, who will have the PCA
webmaster/webmistress publish each bio to a page on the Club website.
7. 02/23/16. The final ballot shall go to the membership for a vote. The ballot shall be returned to the
Chair of the Tellers Committee for tallying. This Tellers Committee should change its makeup and
move to different parts of the country. The members on this committee shall remain the same for no
longer than two consecutive years. The Tellers Committee Chair must send its formal report of the
complete voting results to the Corresponding Secretary no later than 30 days after the deadline for
returning the ballots.
8. 01/25/17 amended to 5/31/17. When the Tellers Committee has completed its work in tallying the
membership vote, the chair of this committee shall email a written report of the voting to the
Corresponding Secretary, who will share this report with the Show Chair. The show chair shall contact
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each of the two winners to verify that each is still willing and available to judge at that National. If a
Show Secretary has not yet been selected, the Corresponding Secretary shall carry out this task.
9. Once acceptances in writing have been received, the Corresponding Secretary shall mail a formal
congratulatory letter to the winners of the Conformation and Sweepstakes judging assignment. The
Corresponding Secretary shall now also inform the Board of the results and shall inform the
membership of the results by posting them on the password protected members-only portion of the
Club’s website within 7 days of receiving them. Additionally, the Corresponding Secretary shall also
notify any nominees who are NOT Club members of the winners for both Regular Class and
Sweepstakes Class assignments for the National in question.
10. The show chair shall then follow up by sending a congratulatory note and judging contract to each
of the elected judges (templates for the notes and contracts are available from the Corresponding
Secretary) and will mention to each judge that when closer to the date of the specialty, each judge
will receive a Hospitality questionnaire from the Specialty Show Chair in order to gather information
on the judge’s needs well ahead of his/her assignment (the template for said questionnaire is
available from the Corresponding Secretary).
11. Any judge who is voted first place by the membership to judge PCA, but who notifies the Show Chair
within thirty (30) days that he/she is no longer available for the show date will automatically be
offered a contract to judge the following year(s) for which no judge has yet been selected by the
membership. In this case, the judge that came in second shall then be offered the judging assignment
for the year in question. In the case of a tie for first place, the Board shall vote to break the tie. The
judge that does not win the tie-breaker shall be offered a contract to judge the following year(s) for
which no judge has yet been selected by the membership.
12. 02/23/16. This procedure shall take place at least two (2) years prior to the date of the show in
question.
13. 03/30/09. There will be no remuneration for hotel or travel expenses for PCA Sweepstakes Judges or
Special Event Judges.
14. The Judging fee(s) for Regular Classes, Obedience and Rally shall be determined by the Board.
15. 01/18/08. Neither the Show Chairpersons nor the President will exhibit at The Pekingese Club of
America
Specialties.
16. 02/10/08 amended to 07/14/13. The annual Club specialties will be held in a different location of the
country each year and will be known as “The Pekingese Club of America National Rotating Specialty.”
C. CLASSES. 07/14/13 amended to 04/13/14, 04/27/22, 06/04/22 and 08/25/23.
1. Regular Classes:
Puppy Dogs, 6 mos. & under 9 mos.
Puppy Dogs, 9 mos. & under 12 mos.
Dogs, 12 mos. & under 18 mos. dogs
Novice Dogs
Amateur Owner-Handler Dogs
EITHER Bred-By-Exhibitor Puppy Dogs
AND Bred-By-Exhibitor Adult Dogs
OR Bred-By-Exhibitor Dogs
American Bred Dogs
Open Dogs, under 8 lb. (if 12 mos. old or older)
Open Dogs 8 lb. and over (& under 8 lb. if less than 12 mos. old) Black, White, Cream, Parti-Color
& Black & Tan
Open Dogs 8 lb. and over (& under 8 lb. if less than 12 mos. old) AOAC (Any other allowed color)
Winners
Veteran Dogs over 7 years
SAME CLASSES FOR BITCHES
Winners
Best of Breed Competition
AKC NOHS BOB
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2. Non-Regular Classes involving single dog entries:
Veteran Dog over 7 years
SAME CLASS FOR BITCHES
Open to all intact Pekingese who are 7 years of age and over on the day of the show. Judging
must take place before Best of Breed competition. A champion may be entered both in a single
dog entry non-Regular class and Best of Breed. If the dog is defeated in the non-Regular class,
it may not compete for Best of Breed or Best of Opposite Sex to Best of Breed.
3. Non-Regular Classes involving multiple dog entries:
Stud Dog
Brood Bitch
Brace
4. Sweepstakes Classes:
Puppy Dogs, 6 mos. & under 9 mos.
Puppy Dogs, 9 mos. & under 12 mos.
Dogs, 12 mos. & under 18 mos.
SAME CLASSES FOR BITCHES
5. Beginner Puppy class (May be offered):
4-6 mos. Beginner puppy (both sexes judged together)
**NOTE: All clubs participating in the National Series will offer the same classes in order to share the
same entry form.
6. Obedience:
Not offered at the National Rotating Specialty Show; can be offered (per AKC Guidelines) by the
Regional Specialty Clubs (plan to be submitted to the National Rotating Specialty Chairperson).
7. Junior Showmanship: (May be offered per AKC Guidelines)
• Novice Class
• Open Class
• Master Class
• *Novice and Open Class may be divided by age*
• *Junior: At least 9 years old but under 12 years old on the day of the show.
*Intermediate: At least 12 years old but under 15 years old on the day of the show.
*Senior: At least 15 years old but under 18 years old on the day of the show.
D. TROPHIES. 07/14/13 amended to 04/13/14, 04/27/22, 06/04/22 and 08/25/23.
1. PCA Club Logo Best Bred By Exhibitor Medallions 11/24/09 amended to 07/14/13 and further
amended to 10/20/15.
• PCA National Specialties: The PCA Sterling Silver Club Logo Medallion for Best Bred by Exhibitor will
be awarded to the Best bred by Exhibitor provided that however the total number actually competing
in the BBE Classes is obtained, there is a total of at least four (4) Pekingese actually competing in
the BBE classes. These medallions are open to all, they shall be listed in the premium list and show
catalog and they shall be awarded in the ring.
• Regional Pekingese Club Specialties Added 07/13/16: Provided that the regional Pekingese Club
Specialty is part of the PCA National Rotating Series weekend, the PCA Sterling Silver Medallion for
Best Bred by Exhibitor will be awarded to the Best bred by Exhibitor provided that however the total
number actually competing in the BBE Classes is obtained, there is a total of at least four (4)
Pekingese actually competing in the BBE classes. These medallions are open to all, they shall be listed
in the premium list and show catalog and they shall be awarded in the ring.
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2. Remaining PCA Club Logo Medallions. 06/18/14 amended to 10/15/14 and 09/08/15 and further
amended to 05/31/17.
• PCA will award polished finish gold-filled Club logo Medallions to Winners Dog and Winners Bitch at
each of the Club's National specialty shows.
• PCA will award satin finish gold-filled Club logo Medallions to Best of Breed and Best of Opposite Sex
at each of the Club's National specialty shows.
• PCA will award bronze Club logo Medallions to Award of Merit recipients at each of the Club's National
specialty shows.
• PCA will award satin silver oxide Club logo Medallions to Select Dog and Select Bitch recipients at
each of the Club's National specialty shows.
• PCA will award satin silver oxide Club logo Medallions to commemorate both the Lacasa McClure
Halley perpetual trophy for BOB and the J.P. Morgan Perpetual trophy for BOB.
These medallions shall be offered at each of the Club's National specialty shows and shall be awarded in
the ring.
3. Awards of Merit (AOM).
a. 01/18/08 amended to 07/14/13. Awards of Merit will be offered at all PCA Specialties and are open
to all. The judge will be permitted to give Awards of Merit to dogs in competition in the Best of Breed
class that the judge feels are worthy of BOB. The judge may give Awards of Merit, but is not required
to do so.
b. Amended 09/27/17. Awards of Merit derive from the concept that judging is the evaluation of
breeding stock. An Award of Merit is meant to recognize exceptional quality in dogs or bitches in a
judge’s evaluation.
c. There is one Award of Merit available for each seven (7) champions in actual competition (dogs
entered but not present do not count toward the total) in the Best of Breed class.
4. Type of trophies
07/14/13 amended to 09/08/15.
Type of trophies to be offered at Pekingese Club of America Specialties shall be at the discretion of the
PCA Board of Directors, working in conjunction with the PCA Trophy Chair.
5. In addition to cash prizes (if offered) for their National Specialty, the PCA will also offer
trophies for the following awards:
07/14/13 amended to 09/08/15 and 08/25/23.
• Best of Breed
• Best of Opposite Sex to Best of Breed
• Best of Winners
• Select Dog
• Select Bitch
• AOM(s)
• Winners Dog
• Reserve Winners Dog
• Winners Bitch
• Reserve Winners Bitch
• Best Bred-By-Exhibitor
• Best Puppy
• Best Veteran regular classes
• Stud Dog
• Brood Bitch
• Brace
• AKC NOHS BOB
• Best in Sweeps
• Best Opposite Sex to Best in Sweeps
• Best Junior Showmanship
• Best Beginner Puppy
• 1st through 4th place in Regular and non-regular Classes
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• 1st through 4th place in Sweeps classes
6. Regional Specialty show (and all shows which are part of the National Rotating Series): The trophy
chairperson of the host club will submit a trophy program for all shows (except the National) in the series
to the PCA Chairperson to avoid duplication
7. Regional clubs will request trophy donations from their own clubs
E. Parent Club Approval of Regional Specialty Club Events. 03/05/10 amended to 07/14/13.
The Pekingese Club of America will not give parent club approval to regional Pekingese Club specialties held
within a two-hundred and fifty (250) mile radius and five (5) days prior to a Pekingese Club of America Specialty
weekend unless the regional club's show is held in conjunction with a Pekingese Club of America Specialty.
IV. GENERAL RULES, POLICIES AND REGULATIONS.
1. 06/25/07 amended to 07/14/13. During any secret ballot cast by mail, any member in good standing shall,
upon written request to whomever is delegated by the club to receive the ballots, have the right to inspect,
and receive by email or fax from this individual directly, the exact membership roster in possession of the
individual that is being used for mailing, verification and tabulation of the ballots.
2. 07/08/08. The Board of Directors shall set all fees/deposits for all club business and membership dues.
3. 11/24/08. The deposit for filing charges against a member is one hundred dollars ($100).
4. 11/24/08 amended to 07/14/13. For a written secret ballot to the members generated by petitions submitted
by 20% of the members, such petition must be accompanied by a fee (to be determined by the Board) which
covers the expenses of the mailing and the tabulating of the resulting ballots. There shall be no fee for
petitions to amend to the Constitution, By-laws or Breed Standard, or to nominate a candidate for election
to the Board.
5. 10/22/08, 07/14/13 amended to 01/25/17. Membership Roster. Every member in good standing shall receive
a current members roster within the first quarter of each year. The members roster shall also be posted on
the members only portion of the Club website. The annual members roster shall bear the name, address,
phone number and email address of all members in good standing to date based upon the treasurer's report
for annual dues paid.
6. 01/19/09. Members approved in 4th quarter. The dues paid by any new member approved during the 4th
quarter shall apply for the remainder of the year and the following year.
7. 4/13/14 amended to 06/24/15. Treasury procedures
a. Any club expenditure of five hundred dollars ($500) or more shall have the president's and vice
president's written (mail or e-mail) authorization on record.
b. Any reimbursement to a member of the Board of Directors for club expenditures shall have at least two
written authorizations on file, the president's and the vice president's, except in the case where the
president or vice president is seeking reimbursement for themselves, in which case these officers shall
not authorize their own reimbursement and shall instead have the authorization of two other officers of
the club. All reimbursement requests shall be accompanied by receipts.
8. 12/17/15 amended to 08/30/17. Policy concerning the death of a Club member. When a PCA member passes
away, the following policy shall be observed:
a. In conjunction with the National Specialty. An Honorarium page will be printed in the catalogue for any
members who have passed since the last National. Show dedications will be at the discretion of The
Board of Directors.
b. The Lion Dog News. PCA members who have passed away since the most recent publication of the Lion
Dog News (LDN) will be honored in the next publication of the LDN with a photo (if available) and a brief
bio.
c. PCA Board of Directors. In the event that a deceased PCA member was currently serving on the PCA
Board of Directors at the time of his/her death, an email notification of a PCA leadership death will be
sent to the PCA membership.
9. 01/25/17 amended to 11/29/17. AKC Delegate: In addition to the duties defined in Article IV F (6) of the
Club Bylaws, as of January 1, 2018 the following is PCA policy with regard to expense reimbursement to the
Club’s AKC Delegate at a maximum of two AKC Delegate meetings per year:
a. PCA will reimburse the Delegate for economy flights to attend the AKC delegate meetings,
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b. PCA will reimburse the Delegate for hotel accommodations at the host hotel during AKC delegate
meetings, and
c. PCA will provide $65 per diem towards meal expense.
10. 09/20/23. Judges Education Seminars: Added the following PCA policy with regard to expense
reimbursement to the Club’s Judges Education Committee member traveling at his/her own expense to
present a seminar approved by the Committee Chair:
a. PCA will reimburse the Committee Chairperson or committee member who is to present the seminar
for:
2. a round-trip main cabin flight to attend the AKC event where the seminar is to be presented,
3. two night’s lodging, and
4. $65 per diem towards meal and incidental expense.
b. If the seminar “presenter” will also be showing and/or judging at the event, he/she is not eligible for
PCA reimbursement.
c. The Chair of the Judges Ed committee shall have the final say in approving the person who will be
presenting the seminar.
V. CLUB MEMBERSHIP, GENERAL MEMBERSHIP MEETINGS AND MISCELLANEOUS
1. 10/30/22. Regardless of which membership type is desired, the applicant is required to sign and date
the Club Code of Ethics and the two notices which follow on the PCA Membership Application.
2. 10/30/22. Applicants for Associate Membership need not provide the two sponsors needed by members
who will be eligible to vote and/or hold office, and if accepted into membership by the board, their
membership shall be announced in the Club bulletin without the 30 days publication required of those
applicants who will be permitted to vote when membership is board-approved. However, if after a
minimum of one year’s membership, an Associate Member feels he now has the minimum requirements
and who wishes to become a Regular member, shall follow the procedure as outlined in 3. below.
3. 02/23/16. Minimum Requirements to be accepted as a Regular (voting) Club member:
PREFACE: It is hoped that these requirements will allow only those who have good knowledge of the
Pekingese to be able to vote on judge nominations and updating the Club Bylaws and the Pekingese
breed standard if necessary. On the PCA membership application, the applicant will choose the section
below that pertains to his experience and will also verify with his signature that he meets the
requirements given in that section.
• FIRST-TIME Applicants. First time applicants for Regular membership must have the endorsement of
two Regular PCA members who have not only been Club members for at least one year, but who are
also aware of the activities (both Peke-related and breeding/exhibiting-related) of the applicant over
a period of at least a year. The importance of the sponsors cannot be overestimated as they will,
once the applicant is accepted into Regular membership, remain in contact with the new member as
mentors for at least his/her first year of Club membership.
• FORMER PCA MEMBERS WHO RE-APPLY for Membership in PCA after their membership has lapsed
must explain to the Club Board in writing the reason(s) for the lapse. The Board will then determine
whether or not the application for reinstatement is acceptable. When accepted, applicants of this
type will be accepted into membership of the same type they had when membership lapsed. If the
application for reinstatement is not accepted by the Board, the applicant must re-apply as a First Time Applicant pursuant to the guidelines in Section V. of the Club Standing Rules
4. 10/26/16, Detailed duties of the Membership Committee: When the Treasurer receives an
application for Club membership, he/she sends an electronic acknowledgement of receipt of the
application to the new applicant. At this time, the application is electronically shared with the Board by
the Treasurer, and in an attempt to shorten the length of time between receipt of the application and
the board vote upon each application, the pertinent applicant information is also shared with the
membership via the emailing of a special edition of the Club Bulletin. This committee will call sponsors
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and local PCA members to gain information about each new applicant as this may be helpful during board
voting.
Following approval of the applicant by the PCA Board of Directors, the Corresponding Secretary shall
send a formal welcome letter in compliance with the Club Bylaws. At the time this welcome letter is sent,
the Corresponding Secretary also copies the Membership Committee Chair on this letter. This committee
then sends the new member a membership packet within ten (10) business days of receipt of the copy
of the Corresponding Secretary’s welcome letter. This packet is to include:
a. a welcome letter from the President
b. b) a letter containing information on the public Club website and instructions for accessing the
members only portion of that website,
c. PCA Contact information and the name of the Regional Pekingese club closest to the new member,
d. a list of PCA members and breeders/exhibitors local to the new member,
e. the most recent copy of the Club bulletin – and mention will be made that future Club bulletins will
be delivered electronically unless the new member prefers to pay the annual subscription fee to have
them delivered via the USPS.
A copy of the Club Study Guide is to be sent to the new member separately by the Treasurer. This
committee is responsible for staying in contact with each new member for a year following their
acceptance into membership and for keeping the new member apprised of:
a. the dates of the closest regional specialties,
b. the details of the Club National Specialty and
c. the date/time/location of the next annual Club membership meeting.
The committee will appoint a PCA Board member to welcome the new member who is attending the
National specialty for the first time. With regard to the LDN, this committee:
a. supplies the editor with a list of all new applicants prior to the publishing of each new bulletin,
b. provides a bio of each new member so that he/she can be introduced to the membership and
c. annually provides a list of all new members that year.
The committee reports at board meetings when a membership packet has been sent out to a new
member.
A member of this committee will be charged with the responsibility of reaching out to members with
sympathy, get-well, support, thank yous and encouragement cards in time of need. The name of the
committee member responsible for this member outreach/sunshine will be listed, along with the
Membership Committee chair(s) on the Committee page on the Club website.
5. 11/14/67. Sterling silver PCA Club pins will be made available for purchase by members.
6. 07/08/08 amended to 07/14/13. The Lion Dog News and all official Board minutes shall not be
published or distributed without Board approval
7. 02/02/08. The PCA checking account will have three signatories which may be any PCA director, none of
whom will be from, or living in, the same household as another signatory, or have had a business
partnership of any kind including breeding, owning or exhibiting dogs with another signatory. Two
signatures will be required for any checks over $500. No invoice or bill to PCA shall be divided into smaller
payments to circumvent this rule or for any other reason.
VI. AWARDS.
A. REGISTER OF MERIT (ROM)
05/01/08 amended to 04/03/09 and 09/27/17. The Pekingese Club of America Register of Merit (ROM)
Awards program honors member-breeders and owners who:
1. Have bred a minimum of twelve (12) AKC Pekingese champions.
2. Own dams that have produced a minimum of four (4) AKC Pekingese champions.
3. Own stud dogs that have produced a minimum of six (6) AKC Pekingese champions.
4. Own obedience Pekingese titlists who have obtained a minimum of two (2) titles, including an
advanced title of CDX or higher.
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5. In addition, the following ROM awards will be presented as follows:
a. ROM Breeder Bronze – for each ROM Breeder who has bred a minimum of twenty-four (24)
Pekingese champions.
b. ROM Breeder Silver – for each ROM Breeder who has bred a minimum of thirty-six (36) Pekingese
champions.
c. ROM Breeder Gold – for each ROM Breeder who has bred a minimum of forty-eight (48) Pekingese
champions.
d. ROM Breeder Platinum – for each ROM Breeder who has bred a minimum of seventy-two (72)
Pekingese champions.
e. ROM Dam Bronze – for each ROM dam who has produced a minimum of six (6) Pekingese
champions.
f. ROM Dam Silver – for each ROM dam who has produced a minimum of eight (8) Pekingese
champions.
g. ROM Dam Gold – for each ROM dam who has produced a minimum of ten (10) Pekingese
champions.
h. ROM Dam Platinum – for each ROM dam who has produced a minimum of eleven (11) Pekingese
champions.
i. ROM Sire Bronze – for each ROM sire who has produced a minimum of twelve (12) Pekingese
champions.
j. ROM Sire Silver – for each ROM sire who has produced a minimum of twenty-four (24) Pekingese
champions.
k. ROM Sire Gold – for each ROM sire who has produced a minimum of thirty-six (36) Pekingese
champions.
l. ROM Sire Platinum – for each ROM sire who has produced a minimum of fifty (50) Pekingese
champions.
Those applying for a ROM award must submit the following documentation to the ROM Chairperson to be
approved:
1. ROM Breeder: Copies of the necessary number of AKC Championship Certificates.
2. ROM Sire/Dam: An AKC Progeny Report and a copy of the AKC Registration Certificate for the qualified
Pekingese.
3. ROM Obedience: Copies of two AKC Obedience title certificates, one being a CDX or higher, and a
copy of the AKC Registration Certificate for the qualified Pekingese.
There is no deadline for these awards, but applicants must notify the committee chair of eligibility and supply
requested documentation. When a breeder or owner meets the requirement for the award, the committee
chair will mail an ROM Award Certificate to the member within 30 days. All new ROM titles will be announced
before an assembly of the members at the Members dinner held during the National Specialty weekend. In
order to be eligible for an ROM award above, ALL owners/co-owners must be PCA members in good standing.
B. PCA Sportsmanship Award.
02/10/08 amended to 07/14/13. Further amended on 11/29/17. An "AKC Outstanding Sportsmanship Award"
medallion will be awarded through PCA annually to a member who exemplifies the AKC Code of
Sportsmanship and PCA Code of Ethics. Three months prior to each year’s National Specialty, the PCA
Awards, Honors and Trophies Committee will send an “email blast” to all Club members requesting that
nominations accompanied by a letter explaining the nominee’s qualifications for this award be sent to the
Club corresponding secretary by email, fax or regular mail until the closing date which is set by the chairman
of the committee. The Board will vote for one candidate from the list of nominees. In the event of a tie the
Board will vote to break it. The honoree will be spotlighted in the subsequent Lion Dog News, PCA Yearbook
and on the PCA website as well as the AKC website.
C. PCA twenty-five Year Member Pin
05/31/17. A sterling silver PCA Club medallion, hung from a sterling pin that reads “25 year member” will be
given at the annual Club banquet during the Rotating National Specialty weekend to each Club member
whose length of membership is documented to be at least 25 years. Membership lists published in Club Year
Books, Club newsletters, Club Board meeting minutes, “email blasts” to the membership, etc. will be used to
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determine length of membership. For years where this documentation is unfortunately missing, members
who themselves can document the length of their membership may also be eligible for this pin.
VII. CLUB BULLETIN/NEWSLETTER
1. 02/10/08 amended to 07/14/13. The name of the PCA Bulletin will be The Lion Dog News (otherwise
known as the "LDN").
2. 05/13/08 amended to 07/14/13. The Lion Dog News is published quarterly strictly for members of PCA.
It is constructed by the member appointed by the Board as editor and approved by the Board. The Board
has complete jurisdiction over the content in the LDN and the editor is always subject to the authority of
the Board. The quarterly issues will be e-mailed in the months of January, April, July and October. The
Board may adjust the mailing date to accommodate updated information, except where the Bylaws
provide otherwise.
3. 02/10/08 amended to 07/14/13. The Lion Dog News will be primarily a Club news medium. The price of
any ads included will be determined by the Board.
VIII. GUIDELINES FOR THE BOARD NOMINATING COMMITTEE
• For specific committee rules and deadlines, please refer to ARTICLE VI of the Club Bylaws (found at:
https://pekingeseclubofamerica.com/bylaws/). Within this article, of special importance to the
Nominating Committee is:
A. NOMINEES AND NOMINATION.
1. Qualifications of Nominees.
2. Selection of the Nominating Committee
3. Nominations by the Nominating Committee
• If at any point you have questions relating to the nomination process, please feel free to ask for more
information or help from any director whose term is not expiring and thus subject to your decisions that
year.
• Please be mindful of the dates on which each phase of the nomination process must be completed. It is
important to meet these deadlines, as other deadlines further in the year often depend upon them.
IX. MEET THE BREED BOOTH GUIDELINES
10/20/15. Guidelines approved by the Board of Directors
1. PCA will reimburse parking, tolls and mileage for up to 2 people per day. Any additional expenses will
require prior approval. Please submit receipts to the PCA treasurer for reimbursement.
2. The booth display should in no way give the impression that PCA has a preference for one exhibitor over
another. Absolutely no photos of current exhibitors are to be on display.
3. There are to be no personal business cards either on display or being distributed.
4. If changes to an existing MTB booth are desired and the MTB committee would like PCA reimbursement,
the changes must first be approved by the PCA Board.
5. If AKC gives the MTB committee a reimbursement check or cash, the committee must submit that
check/cash to the PCA treasurer.
6. There are to be only PCA approved handouts available for distribution at the MTB booth.
7. It is recommended that the MTB committee have up to four Pekingese present at the booth. Hopefully
one or two of the dogs present will be puppies (minimum age 6 mos.). Please be very sure that the
adults are crowd friendly. If the committee is at all unsure of this, please leave them home. Please have
a quiet place available for the dogs to take a break from the crowds.
X. JUDGES' MENTOR GUIDELINES
07/14/13 amended to 04/13/14. All PCA Judges’ Mentors** must have been approved by the PCA Board of
Directors after having met the following requirements: A mentor must:
1. have documented ten (10) years in the Breed and/or recognized knowledge and experience in the breed.
2. have knowledge of background, history, and idiosyncrasies of the breed.
3. have attended at least two (2) PCA National Specialty Shows.
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4. either is an approved AKC breeder-judge or a breeder having bred at least four (4) litters resulting in a
total of at least four (4) champions.
5. have attended a minimum of two parent club-approved Pekingese seminars, one of which must have
been presented at the National Specialty.
6. have read PCA's Study Guide on the Pekingese.
7. agree in writing to use the PCA Board approved education materials including the PCA Study Guide
8. submit a Mentor Qualification Application form to PCA's Board of Directors for review.
(**United States residency is not a necessary requirement to be a PCA Judges' Mentor.)
Additional criteria considered by the PCA Board for becoming a Judges' Mentor include:
For purposes of educating prospective Pekingese judges, candidates to become PCA-approved
Judges' Mentors should possess an in-depth understanding of the breed standard as demonstrated
by all or some of the following:
a) Has consistently bred and shown dogs of excellent quality.
b) Has become an ROM breeder.
c) Has shown skills as an approved, provisional or sweepstakes judge at specialties.
d) Has owned or produced ROM dogs.
e) Has demonstrated an ability to recognize type while informally observing dogs.
f) Must be willing to demonstrate ability to critique a Pekingese in front of a group.
g) Must have excellent communication skills with the ability to provide discussion based strictly on the
standard in a clear, understandable and insightful manner.
h) Must have a willingness to travel to make presentations at judges’ study groups.
i) Must not promote dogs that members are showing or campaigning.
j) Must not promote individual living dogs or the mentor’s own breeding, and show records must not
be discussed.
k) Must have the time available and willingness to attend shows to assist prospective judges with
understanding the Pekingese standard through ringside tutoring and/or hands on evaluation (after
exhibiting at a show) and answering questions.
l) Must assume responsibility for transportation expenses to and from seminars.
• All mentors will be listed on the PCA website with their email addresses to make it convenient for
prospective judges to contact them.
• All PCA members who wish to become Judges' Mentors, and who believe that they have met the
aforementioned criteria, should make application to the PCA Board of Directors, documenting their
qualifications. A two-thirds approval of the present voting Board at a meeting will be necessary to be put
on the Judges' Mentor list.
XI . BREEDER REFERRAL GUIDELINES
10/30/22. Only those members entitled to vote and/or hold office may be listed on the Club website as
permitted to make Breeder referrals. This section of the Standing Rules also needs to be referenced in
the “FIND A PEKE” tab on the Club website and in the Standing Rules, under II. BOARD OF DIRECTORS.
A. Committees, 1. 6) Breeder Referral Network (National)